Safe Sport Screening
Safe Sport
Canoe Kayak Canada SAFE SPORT has a fundamental obligation and responsibility to protect the health and well-being of the organization, its members and its participants. CKC takes any situation involving misconduct very seriously. CKC and its Members (defined as Divisions, Provincial/Territorial Sport Organizations, Discipline-Specific Provincial/Territorial Organizations, and Clubs) are collectively committed to enacting and enforcing strong, clear, and consistent policies and processes for addressing misconduct.
Read More - CKC Safe Sport HUB
Training and Screening
Training and screening are essential elements of ensuring our CKC community is safe and free of harassment and abuse for all participants.
The CKC Safe Sport policy contains recommended and required training and screening for different roles based on the risk level associated with the role and authority of community members. All Members or individuals associated with CKC in positions of trust or authority will be required to submit screening documents and/or complete training.
Individuals - KCKC Members Start Here
The CKC policy’s Screening Requirements Matrix as part of the Screening Policy outlines Risk Levels (Level N/A, 1, 2, 3) and associated recommended and required training and screening steps as shown below in Figure 1.
Figure 1. Steps to complete for Individuals. Please see details below.
- For those individuals considered Level 1 Risk, they can go directly to Step 3.
- Those who are considered Level 2 and 3 should complete Steps 1 and 2 prior to starting Step 3.
- Athletes named to, or taking part in, CKC Teams, or Training camps must complete Step 1.
STEP 1: TRAINING (all Individuals) & Coach Certification
There are 2 options to complete the TRAINING portion for ALL INDIVIDUALS:
CAC Safe Sport Training can be found here. Respect in Sport Activity Leaders Training can be found here.
Level 1 Risk Level: Training is recommended.
Level 2 and 3 Risk Levels: The above training (either or both modules) is required.
ALL ATHLETES named to, or taking part in, CKC Teams, or Training camps must complete the Safe Sport Athlete Training Module.
COACHES - All Coaches are also required to be Making Ethical Decisions certified.
All athletes on CKC teams, staff, volunteers working on a project on behalf of CKC (running a competition), committee or board members who are covered by a CKC Terms of Reference, National Level Officials and Integrated Sport Science Team members working with CKC teams will be required to complete Safe Sport Training.
STEP 2: GATHER DOCUMENTS (to Upload)
You will need to have the following documents ready to upload prior to completing Step 3 and 4.
Figure 2. Documents required for screening
* Criminal Record Check components:
- Search of adult convictions in the RCMP database
- Local police information/judicial matters check. This is a check of things outside of the national repository.
** A Vulnerable Sector Check/Screening (VSC/VSS) includes a Criminal Record Check.
***Canoe Kayak BC Requirements for KCKC Members:
- Employee/Volunteer/Person in a Position of Authority completes a CRC/VSS application using the Province of BC's CRC portal.
- Using the CKBC code will share the results with CKBC and there will is no charge to the person to use this service.
- There are provisions provided by this website if the CRC/VSS cannot be completed through the online system. This involves a specific form to be printed from the portal.
- CKBC upon receipt of the CRC, updates "said person" in Central Registration System.
- All coaches and instructors must provide a Criminal Record Check (CRC) every THREE years for those 19 years and older.
- The CKBC online code is MDMAXBCRKS.
- Should you not meet the criteria for an online submission; print and mail your CRC.
STEP 3: LOGIN TO THE KCKC RAMP Database
Login to Kamloops Canoe & Kayak Club - RAMP Registrations for the Ramp Database. In order to access the final step below, to indicate which training you have taken from Step 1, upload your documents from Step 2 and fill out the forms in Step 4, you will need to ensure you can login to the KCKC site to access these forms. Please reach out to the KCKC Registrar if you are not sure of login details for the KCKC RAMP registration portal..
Please review the following guide while you use RAMP and complete the screening process.
STEP 4: APPLICATION & Screening Disclosure
Figure 3. The Application form and the Screening Disclosure form have been combined into one online form that you can access through registering through the KCKC RAMP Registration Portal.
Instructions can be found here as to how to access the forms once logged into the KCKC RAMP Registration Portal.
You may also refer to this document for detailed instructions on the screening process (a reminder that there is not one link to access these documents, you must be logged in to the KCKC RAMP Registration Portal to access the forms).
STEP 5: CONFIRMATION - Deadline: March 31 of each year for KCKC Member Renewals.
- NOTE: The CKC/CKBC/KCKC Annual Season is April 1 to March 31.
- Screening must be completed before members participate in their roles each season.
Once an KCKC member receives confirmation that they have been approved, they are asked to inform the KCKC Registrar.
Each organization is responsible for ensuring members of their organization whose position is one of trust or authority are screened and trained depending on their risk level.
For further information on the Training & Screening processes, please consult the full CKC Policy Suite.
